Subscription Acquisitions

Displaying Invoices

24.) Under the Invoice Information and Maintenance Section, click on "Display Invoice" to display invoices in SIRSI.

25.) Enter the PL # in the Search for: field

       a.) Change the Index: field to "Check number"

       b.) Click on Search

26.) Click on the "Display Invoice" tab at the bottom of the page.

Check the Fund Paid is Correct for Order Type

27.) Click on the "Display Funds Summary" icon (1st icon in top row under Display Invoice:

        a.) Click on the 1st Icon under Lines. Display Invoice and verify that the fund paid in SIRSI is correct for the Order Type.

        b.) Check that it has the correct material type by looking in the Fund ID. (In this case EJ for electronic journal).

28.) Update the "Subs Pay Approvals ACQ ER Asst" Spreadsheet with the total amount paid for the Invoice.

       a.) Type in the PL#, Current days Date, Title, Amount on Invoice.

       b.) Click on the lower hand corner of the Balance Cell, hold, and then drag down to calculate the remaining

            balance total.

       c.) Hold the left mouse button down and drag across the Fund, Org, Account, and program to highlight these

            fields.

       d.) Click on the lower right-hand corner of the Program Cell, hold and drag down to populate the Fund, Org,

            ACCT, and Program fields.

       e.) Next type the total amount from the invoice in the appropriate column at the end, in this case EJ Funds after the

            Invoice has been paid in SIRSI.