These guidelines concern use and reservation of library spaces, excluding study rooms*, for official SHSU-associated functions, such as tabling to promote services, conducting workshops, or hosting speakers. *Please view the next tab for study room reservations.
After-Hours Space Use by Employees with Access to the Library Building
Non-library employees from departments located in the library who wish to use their departmental spaces while the building is closed are expected to be present and responsible for the duration of the use.
Both library and non-library employees located in the library who wish to use library spaces while the building is closed are expected to make the request through the Library Administration Office (email@example.com), and be expected to be present and responsible for the duration of the use.
Reservable library spaces include:
Main (2nd) floor lobby area in front of Starbucks
Conference rooms: NGL 223M & NGL 402
Instructional classrooms: NGL 225 & NGL 226
Employee Lounge: NGL123
Outside patio areas
Library spaces may be reserved
For use during building hours
By university departments, service groups sponsored directly by a department, or recognized student organizations through their university employee advisor**
Through the Library Administration Office, on a first-come first-serve basis
Library functions have priority use of the building
Reservations may be moved to an alternate space if supervening need arises
Exceptions to the guidelines may be made at the discretion of the building liaison (Executive Director of Library Services)
**Student organizations are strongly encouraged to request spaces with the Lowman Student Center (LSC). However, student org requests may be considered if LSC is unavailable, or if the purpose of an event would uniquely call for use of library spaces.
Reservation requests should be made
By an SHSU faculty or staff employee (i.e., the responsible party) who would be onsite / physically present for the duration of the reservation
At least one (1) week before the requested time
By email to the Library Administration Office (firstname.lastname@example.org) and include
Contact information of the responsible party***
Purpose of the reservation
Date, time, and (if known) preferred space(s)
***If the requestor is different than the faculty or staff present for the duration of the reservation, then please include contact information for both
For study rooms reserved by the hour:
Public Reservation Policy
Reservation Cancellation Policies
A user is limited to booking 4 hours per day, regardless of whether that booked time is used. Cancel before a booking starts to re-schedule that same day.
Cancel a reservation at any time using the link in the reservation confirmation email, or contact the Library Service Desk for assistance with cancellation.
No fees or penalties are charged for "no shows" without cancellation.
The library reserves the right to cancel a patron's reservation if:
If a patron eventually arrives late for a reservation which the library has cancelled according to this policy, library personnel will endeavor to schedule a new reservation for them in an available room at the earliest time possible. However, there are no guarantees that space will be available.
Room Use Policies
The Video Recording Studio provides the space and technology to quickly and easily record videos; just plug in a flash drive and click the Record button.
Carrel Request and Assignment Policies
All university faculty and graduate students are eligible to submit the application below for private carrel assignment. However, please understand that we have a very limited number of carrels and may not be able to accommodate all requests. Carrels, when available, will be assigned on a generally first-come first-serve basis, but observing the following priorities:
These carrels are located on a quiet floor and are intended for quiet, individual use. They are not suitable for group work/discussion, which is better suited to our study rooms with hourly reservations.
Carrels are generally assigned for one semester, sometimes an academic year. However, applications requesting a shorter period of time will also be accepted.
A study carrel holder must apply for renewal at the end of the assigned period but will not be given priority over new applicants.
Carrel holders may share with one other person after notifying the Library Service Desk of the person's name.
Multiple assignments to a single carrel may be required, depending on demand.
The library reserves the right to revoke assignment at its discretion. Carrels not consistently used during the assigned semester may not be renewed.
Carrel keys may not leave the building. If a patron loses a key, they will be charged a room re-keying fee.
Carrel Use Policies