Research Guides: Access Services Policies: Recording Inside the Library (Photo / Video / Audio)

Recording Inside the Library

General Guidelines

Because the library mission includes creating “environments that promote the discovery of new knowledge and the transfer of existing knowledge," we reserve the right to limit activities involving photography or video or audio recording to ensure that this environment is maintained for all patrons. These guidelines apply to spaces inside Library facilities.

You must not disturb other library patrons or personnel and must not block aisles, walkways, stairwells, doors, or exits.
You must not capture without consent identifiable images of individuals or their computer screens, books, documents etc.
You will generally not be allowed to access staff areas or other areas closed to the public, but requests for such access may be evaluated and approved on a case-by-case basis.

Material for Personal Use, or Shared in the Classroom ONLY

You are welcome to take photos/video for personal use or for class assignments, except where signs are posted prohibiting this. Be sure to follow the “General guidelines” above. If photographing published materials, such as journal articles or book chapters, you are responsible for following relevant copyright restrictions.

If you have any concerns about permissions, or need to provide evidence of permission, please inquire at the Library Service Desk.

Video Recordings to be Shared Publicly (e.g., Student Film Festival Submissions)

You must obtain permission from SHSU Integrated Marketing & Communications, at least 30 days in advance.

Commercial or Professional

You must obtain permission from SHSU Integrated Marketing & Communications, at least 30 days in advance, to photograph or record for commercial or professional purposes inside a Library facility.

Use of Images of Individuals

You must obtain explicit permission from any library patrons or personnel who are personally identifiable in any image that will be publicly shared online or in print by using a written consent form (such as the Model Release Form provided by SHSU Marketing & Communications). In situations involving a large public gathering, library personnel may grant you permission to post signs notifying individuals that recording or photography will occur in lieu of the individual release forms.

Talent release forms are not required for photos or videos for personal use (i.e., that will not be publicly shared in any way), but do not photograph or film others without their consent.

Requests to Cease Recording

The library reserves the right to ask any individual or group to cease photographic, video, or audio recording, and, if appropriate, to refer individuals or groups to the SHSU Integrated Marketing & Communications office. If you refuse to cease recording upon request by an authorized library staff member, you will be considered in breach of the Library Use Policy.

Contacts

Access Services Coordinator, Erin Owens, eowens@shsu.edu, 936-294-4567

Director of Library Public Services, Lisa Shen, lshen@shsu.edu, 936-294-3587

SHSU Integrated Marketing & Communications

Forms

SHSU Integrated Marketing & Communications, Campus Filming/Recording Online Request Form

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