All borrowers must present valid identification at the time of checkout to borrow library books or Reserve materials.
If a patron checks out material on their account for someone else, the account-holder is responsible for any overdue or lost book charges.
Students generally must be enrolled for the semester to maintain library privileges. (More about enrollment and services in Academic Policy Statement 030603)
Students enrolled for spring and fall but not enrolled for summer may purchase a summer card for $15.
Summer cards provide borrowing, renewal, hold, recall, and interlibrary loan privileges.
Alternatively, you may join a public library in Texas, request a free TexShare card from them, and use that for no-cost borrowing at SHSU. Note that TexShare cards do not include interlibrary loan privileges.
Outgoing TexShare Cards
Sam Houston State University faculty, staff, and students, in good standing, with no outstanding fines or overdue material, are eligible for a TexShare card issued by NGL. ‘Good standing’ for students also includes being currently enrolled. The TexShare card allows faculty, staff, and students to checkout books from another participating institution.
Want to know if a particular institution is a participant? Refer to the TexShare website.
The Newton Gresham Library can only issue TexShare cards to SHSU faculty, staff, and students. Other individuals may request a TexShare card from their nearest participating public library.
Incoming TexShare Cards
Institutions participating in the TexShare program include public libraries, community colleges, colleges, and universities, public and private. When an individual receives a TexShare card from their home library and presents it to this library, they must:
Newton Gresham Library offers services to patrons who are not affiliated with the university (Faculty/Staff/Student).
Courtesy cards can be offered to patrons who may not qualify for a TexShare card and/or if the patron does not want to go through the steps to acquire a TexShare card.
Applications for Courtesy cards will be approved if the applicant…
The conditions attached to the card include…
Please apply and pay for a Courtesy Card at the Library Service Desk.
Per SHSU Human Resources policies, “When an employee separates employment from SHSU, all authority and access delegated to this person related to their official duties, must be revoked effective no later than the separation date.”
Separation notices will be processed by the library as they are received from the university. Patrons will be contacted (preferably before their separation) concerning outstanding checkouts or fines, and their library borrowing privileges will be set to expire on their separation date.
Also per university policy, retired staff and faculty maintain library borrowing privileges. Therefore, when a user separates for reason of retirement, their status with the library will be updated but their privileges will continue.
NGL encourages faculty members to use the Faculty Direct system. This service retrieves, checks out, and delivers the material(s) to the faculty member. This service applies to all library materials, including books, periodicals, reference material, and government documents. Some faculty, however, prefer to send a student to retrieve the material from the shelves and check it out for them.
The policy for allowing a student to checkout books or journals for a faculty member is as follows:
The faculty member who provides the letter of authorization accepts responsibility for all items checked out on their account by the student.
The Newton Gresham Library is pleased to offer the families of our university faculty and staff library privileges. Faculty/staff members remain responsible for all material checked out on their cards.
If a faculty/staff members wishes to give a family member access to their account, they must do the following:
Books are subject to recall after 14 days.
Sample Family Use Authorization
Please allow my partner/child, name(s), to check out library material using my Bearkat One ID number.
Faculty/staff member’s name
Faculty/staff member’s Bearkat One ID number
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