Generative AI in Libraries (GAIL) Virtual Conference

Code of Conduct

Generative AI in Libraries (GAIL) is a community-organized virtual conference aimed specifically at librarians. This conference seeks to explore the use of generative artificial intelligence (AI) in libraries. It is also an opportunity for librarians to share their experiences with generative AI technologies and their applications in the library setting.

Accordingly, the GAIL conference organizers are dedicated to providing a harassment-free experience for everyone, regardless of gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, religion (or lack thereof), technology choices, or other group status. We value the participation of every member of the community and want all participants in GAIL activities to have an enjoyable and fulfilling experience.

Everyone taking part in the GAIL conference and any conference-related activities is expected to show respect and courtesy to others throughout their participation. In addition, we ask all attendees to adhere to the following standards of conduct:

• All communication should be appropriate for a professional audience consisting of people of many different backgrounds. Sexual language and imagery are never appropriate in such a context, nor is language referring to personal qualities or characteristics or group membership.

• Be kind to others. Engage respectfully with ideas. Insulting, degrading, or disrespectful behavior is never appropriate at GAIL activities.

• Be mindful of jargon, slang, and cultural references that can exclude others from engaging in the discussion.

• Feel free to join new groups of people in conversation. When you are in a group, try leaving space for one more person to join you (the PAC-Man rule) as a way of encouraging others.

We expect participants to follow these rules at all conference programs and any conference-related activities.

Conflict Resolution

As a community organization, we take a community approach to ensuring the safety and comfort of all attendees. Everyone is responsible for assisting in any circumstances where anyone appears to not be following the Code of Conduct. In addition, a Code of Conduct Committee exists at GAIL and its events to ensure the Code of Conduct is enforced.

If someone makes you or anyone else feel unsafe or unwelcome, or otherwise violates the Code of Conduct, please report this as soon as possible to a member of the Code of Conduct Committee if you are hesitant about addressing the person yourself. At any time, you can reach the Committee via email (see contact information below). The Committee is committed to addressing and resolving the issue in question to the best of its abilities. It is also committed to reviewing this Code of Conduct regularly and learning from other organizations.

Harassment and other code of conduct violations reduce the value of our organization for everyone. We want you to be happy at and benefit from our community and virtual conference.

Sanctions

If a participant engages in harassing behavior, GAIL and its Code of Conduct Committee may take any action they deem appropriate, including warning the person in question, removing them from a specific GAIL activity, or banning them from further participation in GAIL activities. Participants asked to stop any behavior that makes others uncomfortable are expected to comply immediately.

Specific actions to enforce this Code of Conduct may include but are not limited to:

• warning the person to cease their behavior and that any further reports will result in other sanctions;

• requiring that the person refrain from any interaction with the person harmed by their behavior for the remainder of the event;

• refusing to publish video or other material from an activity that violated the policy;

• canceling subsequent appearances by a speaker or participant who violated the policy;

• immediately ending any volunteer responsibilities and privileges;

• preventing the person from holding a position of responsibility in future GAIL events (either indefinitely or for a certain time period);

• requiring the person to cease participation or leave the event or activity immediately and not return;

• banning the person from future events and activities (either indefinitely or for a certain time period).

The Code of Conduct committee will discuss each case privately, and assess and decide, on a case-by-case basis, whether to make public an account of the breach of the Code of Conduct. Publication will never occur contrary to the wishes of those harmed by the incident and would occur only in accordance with applicable law.

Event organizers whom you can contact for support during the event will be identified during the event.

If an incident occurs, please use the following contact information:

Code of Conduct (CoC) Committee Members

(Alphabetical order)

Felicia Kalker, felicia.kalker@gcccd.edu
Jaimee N McRoberts, mcrobejn@pgcc.edu
Leslie Ross, rossl@nmsu.edu
Selwyn Rodulfo, selwyn.rodulfo@open.uwi.edu
Lynda Tolly, tolly@english.ucla.edu 

Or, reach the GAIL conference organizers, GenAIinLibraries@gmail.com  

Date Last Updated: March 19, 2024.