Generative AI in Libraries (GAIL) Virtual Conference

You are invited to submit a proposal for the 2nd annual Generative AI in Libraries (GAIL) virtual conference aimed specifically at librarians. This conference seeks to explore the use of generative artificial intelligence (AI) in libraries. It is also an opportunity for librarians to share their experiences with generative AI technologies and their applications in the library setting.

Scheduled to take place June 9, 10, 11, 12th, 2025 from 1-4pm EDT each day, the GAIL virtual conference aims to promote a deeper understanding of how generative AI can revolutionize library services like instruction, research support, collection management, access services, outreach and collaboration, while also addressing the challenges and ethical considerations this new technology brings to libraries.

We welcome submissions from librarians, researchers, educators, and practitioners working in libraries or related fields with AI. Submissions are now being accepted for posters, presentations, workshops, panel discussions, lightning talks, discussion groups or demonstrations on topics related to generative AI and its applications in, and implications for libraries, including but not limited to the following tracks:

• AI implementation in libraries
• Ethical considerations and policy in AI
• AI and teaching/Information Literacy
• AI applications or products
• AI Impact on Library Services or Librarianship

Proposal submission requirements:

• Name(s) and affiliation(s) of Presenter(s)
• Brief bio of each presenter
• Description of proposed activity (word limits vary by category)

CATEGORIES

Session format- All sessions will be 45 minutes in length except lightning talks (10 minutes + 5 minutes Q&A) and poster sessions.

Demonstrations - are live demonstrations of a specific AI application/product and how it can be used in a library setting. 

Discussion Groups - are interactive conversations about practices, research applications, or topics of interest to library professionals facilitated by one or two individuals on a specific topic initiated using questions selected by the facilitators (included in the proposal).

Lightning Talks – distill a larger talk into 10 minutes of the most relevant material on a topic with a 5 minute Q&A. Presenters will share innovative projects, new approaches, and research summaries.

Panel discussion - is a structured, informative conversation on a proposed topic featuring three to five panelists with different perspectives sharing ideas and answering questions in front of an audience. 

Poster -  a visual image (PDF)  illustrating a project, process, research summary, instructional example, etc. that includes a link and QR code to a recorded explanation of the poster contents. Poster authors will be asked to respond to viewer questions generated online during the 4 days of the conference.

Presentations - are formal talks given by one or more individuals on a specific topic, project, or research area.

Workshops - include hands-on, interactive sessions designed to teach specific skills or provide in-depth knowledge on a particular topic.

DATES:

• Proposal submission deadline: February 22, 2025
• Notification of acceptance: April 15, 2025
• Confirmation due from accepted presenters: May 1, 2025
• Conference Registration opens: May 15, 2025 (ALL presenters MUST register)
• Conference dates: June 9, 10, 11, & 12 from 1-4pm EDT each day (excluding welcoming and closing remarks)

For inquiries or further information, please contact: GenAIinLibraries@gmail.com. We look forward to receiving your proposals and engaging in insightful discussions at the conference!  

1. Relevance to Conference Objective and Tracks

• Alignment with the conference's objective and tracks, focusing on generative AI applications in libraries.
• Potential to contribute to the advancement of library services, instruction, resources management, user engagement, public services, and research support.

2. Innovation and Originality

• Demonstrates a novel application or innovative use of generative AI that addresses a specific need or challenge in libraries.
• Demonstrates originality and innovation for theory, practice, research, or pedagogy.

3. Impact and Value to Libraries

• Demonstrates potential impact on enhancing library services, improving user experience, supporting research and learning or contributing to the library community.
• Consideration of the proposed AI application or practices' adaptability to other libraries or contexts 

4. Contribution to Diversity and Inclusion

• Contributes to diversity in perspectives, disciplines, and methodologies
• Demonstrates a commitment to equitable access, cultural responsiveness, or inclusivity in a way that could be broadly applicable or innovative within libraries

5. Presentation and Clarity

• The proposal is clear, concise, and well-organized