Standing Orders

1. Subject Selector or Faculty member requests a standing order be set-up
2. Serials Acquisitions Librarian receives request.
3. Duplicate check the catalog and/or previous holdings.
4. Confirm via GOBI that title is available for standing-order ("continuations") set-up.  Also find out pricing.
   Other SO vendors to check include: Gale, Thompson Reuters, West,  or directly with publisher.
5. Check with Head of Technical Services or Library Director if price exceeds over $100 per edition/volume.
6. ER-ACQ  Library Assistant II starts Standing Order Add form (attached in this section). 
   Save all SO forms in the correct Fiscal Year folder at T:\NGL\Tech Services\Acquisitions Unit\Standing Orders\SO Forms
   1. Confirm with subject selector:
      (a) frequency of purchase
      (b) the location
      (c) retention for previous and future/current ed/volumes
      (d) *IF* previous holdings - do they want to fill in any gaps of coverage.
   2. Place the title on order on GOBI (or with our YBP rep)
7. ER-ACQ LA II emails notification regarding SO Add Form(s) to Cataloging Staff (LAII - Standing Orders) . 
   This person will pull in records into SIRSI for the Standing Order (Recurring Order) in SIRSI to be set-up.
   1. CAT LA II will add the Standing Order Copy  (<-- this is NOT the SO template orderline)
   2. CAT LA II can add the 945 information.
8. CAT LA II emails back to ACQ LA II that forms have been updated on T:\NGL\Tech Services\Acquisitions Unit\Standing Orders\SO Forms
9. ACQ LA II creates a New Recurring Order in SIRSI Workflows.
   1. Link to Fund 
      (Serials Acquisitions can clarify with subject selector that subject funds, rather than REF fund are preferred.  Even if the location will be REFERENCE).
   2. Link to Vendor
   3. In "Parts in Set" add text "UPDATES ON ORDER"
10. If there is a request to notify, notify subject selector or faculty member, as applicable.

Standing Orders Cataloging Instructions:

1.  Print SO items on One Record/Electronic SO items Cataloged Separately

None 

2.  Print SO items on One Record/Electronic SO items are Collective (not cataloged separately) and Known by the Same Title

• Children's Literature Review
• Classical and Medieval Literature Criticism
• Contemporary Literary Criticism
• Drama Criticism
• Literature Criticism from 1400 to 1800
• Nineteenth-Century Literature Criticism
• Poetry Criticism
• Shakespearean Criticism
• Short Story Criticism
• Something About the Author
• Twentieth-Century Literary Criticism

3.  Print SO items Cataloged Separately/Electronic SO items are Collective (not cataloged separately)

None 

4.  Print SO items Cataloged Separately/Electronic SO items Cataloged Separately 

• Dictionary of Literary Biography - notify Special Formats Cataloger or Serials Catalog Librarian

5.  Electronic SO items are Collective(not cataloged separately)/No Print SO items

• Business Plans Handbook - has 1 print item ; do not add indvidual electronic records for these volumes.  See record 62479004.

6.  Electronic SO items are Cataloged Separately/No Print SO items

• New Catholic Encyclopedia Supplement - items are accessed individually, each with its own URL - notify Special Formats Cataloger