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Collection Development Policy

Streaming Videos policy

The licensing of online streaming videos (also referred to as e-videos, streaming media, or films)  that are requested by university faculty for their students will be purchased by the library out of the department's library book budget, if the e- video:

  • can be licensed for at least a year
  • can be accessed by any of our students, staff, and faculty (in other words, is not restricted to a particular group of students, staff or faculty)
  • can have a bibliographic record and a link to the e- video entered into the library's online catalog

If the film can only be licensed for a particular course and/or a limited number of students (ex. spring semester, 15 students, POLS 2300), then the library will not pay for it at this time.



Materials published/produced and sold as individual streaming videos are identified and suggested by the Subject Selector. In some cases, streaming video requests may come directly to Technical Services, at which point the request would be relayed to the corresponding subject bibliographer for review. The decision to purchase will be based on multiple criteria, including:

  • the licensing and access terms associated with the requested material,.
  • the price of the requested material compared to the price of the content in another available format (e.g., DVD), and 3) available funds in the corresponding subject area.


Subject Selector and/or Faculty Member

  • Identifies streaming video by individual effort.

  • Relays the title, publisher, and other pertinent information about the product to the E-Resources Metadata Management Librarian.

E-Resources Metadata Management Librarian

  • Performs a catalog search to confirm the content is not already available through an active subscription.

  • If necessary, inquires with publisher or subscription agent for pricing and licensing terms of streaming the content.

  • Routes pricing and access terms information back to bibliographer, along with pricing information for alternative formats, if available.

  • Collects bibliographer decision and, if purchased, sets up order information in SIRSI and CORAL.

  • If necessary, coordinates digitization of file with NGL Tech Services.

  • If necessary, creates descriptive metadata for resource and transfers both metadata and digitized file to hosting party (e.g., Kanopy).

  • Notifies bibliographer and/or faculty member when material is accessible through public-facing discovery services.




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